Contract Administration

The pre-bid phase is the foundation for any successful project. At Scope-PM, we make sure that all project requirements and risks are clearly understood before contracts are signed.

• Bid Preparation: We ensure that bid documents are detailed, compliant with industry standards, and reflect the project’s scope and objectives. This minimizes miscommunication and sets the stage for a successful bidding process.

• Pre-Bid Risk Analysis: We identify potential risks that may affect the project, such as unforeseen site conditions or scope ambiguities, and propose risk management strategies to minimize future disruptions.

• Pre-Bid Clarifications: We address any ambiguities in the contract or bid documents before the bidding process starts, ensuring clarity and fairness for all involved parties.

Once a bid is awarded, we move into the post-bid phase, where contract execution and adherence to the agreed-upon terms become our top priority.

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Contract Provisions (Articles) Review: Scope-PM conducts a thorough review of all contractual articles, ensuring that all parties understand their responsibilities, rights, and obligations.

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Contract Negotiation: Our team assists in negotiating specific contract terms such as timelines, payment structures, and risk allocations. We use internationally recognized standards like FIDIC and AIA to ensure that the contracts are fair and protect the interests of both parties.

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Contract Execution: We oversee the execution phase, ensuring that all contractual obligations are fulfilled in terms of time, cost, and quality, preventing unnecessary disputes and delays.

A well-drafted contract ensures that responsibilities, performance metrics, and dispute mechanisms are clearly outlined. Scope-PM guarantees that all contract provisions are crafted meticulously and reviewed for compliance with international standards.

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Payment Terms: We clearly define payment schedules and ensure both parties understand their financial obligations.

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Performance Standards: We help set performance metrics that ensure the contractor meets the agreed-upon quality and efficiency requirements.

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Dispute Resolution: With our knowledge of FIDIC and other international frameworks, we ensure that dispute resolution mechanisms, such as arbitration or mediation, are properly outlined in the contract.

One of the most crucial aspects of contract administration is the negotiation and allocation of risks between the contractual parties. Scope-PM ensures that risks are fairly distributed, helping prevent future conflicts.

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• Risk Identification: We proactively identify risks related to delays, cost overruns, or scope changes, and ensure they are allocated to the appropriate party.

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• Risk Mitigation: Our team helps develop risk mitigation strategies to ensure potential issues are addressed early, minimizing their impact on the project.

Clear communication is key to effective contract administration, and our expertise in drafting contractual letters ensures that all formal correspondence is handled professionally and efficiently.

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Change Order Requests: We draft formal letters requesting changes to project scope, budget, or schedule, ensuring these requests are aligned with the contract provisions.

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Claims and Dispute Notifications: When disputes or claims arise, Scope-PM handles the formal notifications, ensuring that everything is properly documented and compliant with international standards.

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Payment Requests: We assist with drafting payment requests, ensuring that the contract terms are followed, and financial obligations are met.